1. All sponsorships will be awarded on a first come, first served basis.

2. Sponsorship is not limited to financial support, but can also be provided in terms of providing workshops and other materials, e.g. hardware and software, etc. Should your organization be interested in a sponsorship package not listed or want to discuss options which may be closer to your organizational goals, please feel free to contact us.

3. After written acceptance by the University at Albany, the sponsor must provide the sponsorship funds, logo image (in the format required by ICDF2C), and other details required (e.g. correct use of sponsor's name, trademarks, details, sales contact information, etc.) within 10 days of receipt of acceptance.

4. In order to reduce costs, logos may be printed with the conference organizers may limit the number of colors used for the printing of sponsor logos.

5. Sponsors are permitted to offer pledges for multiple sponsorship offerings.

6. If a sponsor wants to negotiate for a higher-priced item has budgeted for, then the sponsor must pay any additional cost for that item in additional to the applicable sponsorship fee.

7. Sponsorship pledges cannot be processed without payment. Funds must be payable in US dollars. All checks should be made payable to University at Albany Annual Fund - ICDF2C Conference and sent to:

8. The sponsorship fee does not include free conference registration unless specifically stated in the sponsorship opportunity details.

9. All sponsorship materials must be submitted by a date determined by the conference organizers to ensure inclusion in productions schedule. Sponsorship pledges after this date may still be accepted with stipulations.

10. Exhibitor booths must be set up and taken down based on a time schedule determined by the conference organizers.

11. Exhibitors will only exhibit during the first two days of the conference -- the third day of the conference will feature a limited program.

12. Sponsors may not sublet, assign or apportion any part of the item(s) sponsored nor represent, advertise, or distribute literature or materials for the products or services of any other firm or organization except as approved in writing by the University at Albany.

13. The University at Albany will not be liable for damage or loss to a sponsor's properties through fire, theft, accident, or any other cause, whether the result of negligence or otherwise.

14. No part of an exhibit and no signs or other materials may be pasted, nailed, or otherwise affixed to walls, doors, or other surfaces in a way that mars or defaces the premises, equipment, or furnishings. Damage from failure to observe this notice is payable by the sponsor.

15. The ICDF2C conference program itself is not open for sponsorship. However, sponsors and exhibitors are welcome to respond to the conference call for papers and presenters for consideration with other submissions.